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JO – 3443 Administrative Assistant

Administrative Assistant, Operations

• Summary: This position reports to the Director of Operations and Quality and is responsible for providing support to business operations with primary focus in supporting the quality department.

• Essential Duties and Responsibilities include, but are not limited to the following.  Other duties assigned as business needs evolve and as the role warrants.

Job description

Unique opportunity for a high-energy candidate who is able to confidently interface at all organizational levels both internally and externally within an engineering and production environment. Candidate must: be quality oriented and willing to promote quality standards and adherence to process and procedure; maintain confidentiality of sensitive materials; work independently and hold strong time management skills; be resourceful, flexible, productive and results-driven; display rigor and a strong attention to detail and accuracy; be dedicated and focused on the integrity and success of the business; have the ability to multi-task and complete daily, weekly, monthly, and as needed assignments within allotted timelines.

Administrative Support

• Perform tasks and maintains roles and responsibilities per the mandatory requirements of the Quality Assurance department and per the business Quality Management System
• Perform ad-hoc tasks and assignments per the direction of the Director of Operations and Quality
• Support office operations as necessary
• Provide back-up to the receptionist as needed

Documentation Support

• Organizes and maintains filing systems of operational and confidential information
• Performs filing and scanning of quality system documentation
• Creates and maintains updates of quality procedure and other training tools
• Maintains and manages tool calibration and preventive maintenance tracking and handling
• Maintains tool record keeping – Asset Log
• Initiates and tracks new/continued training compliance records for all employees
• Conducts weekly and as-needed quality, safety, and housekeeping audits
• Generates and provides accurate and applicable quality documentation for new projects
• Creates project dashboards just-in-time for start of project assembly
• Assembles customer documentation packages and generates project shipping documentation
• Populates and provides Internal Project Assessment (IPA) at completion of projects
• Supports incoming inspection
• Standard work procedure (SWP) processing, support as needed
• Creates and submits Laser Reports, support as needed
• Other duties as assigned

Qualifications

• Must be detail-oriented and possess strong organizational and time management skills with the ability to prioritize and manage the completion of multiple tasks and projects
• Excellent verbal and written communication skills
• Demonstrated proficiency with the most current versions of Adobe PDF and Microsoft Office, including Word, Excel, Power Point, Outlook & Access
• Demonstrated ability to work with all levels of employees within organization
• Strong customer focus, excellent service skills, and positive, “can-do” attitude
• Knowledge of ISO and GMP regulations desired
• 2 or 4 year degree Business Administration or related field or equivalent prior experience

Position:
Experience:
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